- Owner: this user owns the file. In Powertools workspaces, the owner of the file is always the dedicated corporate account.
- Editor: editors (or Writer) can edit and share files, and create new files or folders.
- Commenter: commenters can view a document, add comments to the document, or view the content of a folder, but have no edition rights.
- Viewer: viewers (or Readers) can view a document or the content of a folder, but have no edition rights.
Powertools roles, on the other hand, defines the level of access the user has to the Powertools specific features. There are three distinct roles:
- Domain AdministratorThis is the "super user" of Powertools, the same one as the one who manages the G Suite for your company. The domain administrator can:
- Create new Workspaces
- Access to the audit logs
- Manage the company subscription
- Do everything a Manager can do
- Workspace ManagerWorkspace Managers are the managers of one or several workspaces. They can:
- Create and edit file type, workflows and metadata
- View reportings on the workspaces
Manage users and groups in the workspaces
Permanently delete or restore deleted files
Permanently delete or restore archived files
Do everything an End User can do
End users are the vast majority of Powertools users. They can add tags or File Types on documents they have edition permissions on, start and take actions on workflows, and access the workspaces they have permissions on.