It is important to make the distinction between Powertools' roles and Google Drive permissions. Access to files and documents within Drive are based on Google Drive permissions. There are four types of permissions in Drive:
  • Owner: this user owns the file. In Powertools workspaces, the owner of the file is always the dedicated corporate account.
  • Editor: editors (or Writer) can edit and share files, and create new files or folders.
  • Commenter: commenters can view a document, add comments to the document, or view the content of a folder, but have no edition rights.
  • Viewer: viewers (or Readers) can view a document or the content of a folder, but have no edition rights.

Powertools roles, on the other hand, defines the level of access the user has to the Powertools specific features. There are three distinct roles:

  • Domain Administrator
    This is the "super user" of Powertools, the same one as the one who manages the G Suite for your company. The domain administrator can: 
    • Create new Workspaces
    • Access to the audit logs
    • Manage the company subscription
    • Do everything a Manager can do

  • Workspace Manager
    Workspace Managers are the managers of one or several workspaces. They can:
    • Create and edit file type, workflows and metadata
    • View reportings on the workspaces
    • Manage users and groups in the workspaces

    • Permanently delete or restore deleted files

    • Permanently delete or restore archived files

    • Do everything an End User can do

  • End User
    End users are the vast majority of Powertools users. They can add tags or File Types on documents they have edition permissions on, start and take actions on workflows, and access the workspaces they have permissions on.