Powertools brings the possibility of archiving documents within Google Drive. 


Whenever Workspace Managers want to clean the content of a Workspace, rather than deleting its content they have the option to archive files and folders. Those files and folders:

  • Are moved to a dedicated and hidden storage area, still within Google Drive,
  • Are not accounted in the Powertools licenses documents quota anymore,
  • Are kept for an unlimited period of time,
  • And can be restored by administrators and workspace managers at any moment.




Archiving a file or folder


To archive a file or folder:

  • With a Workspace Manager, start by selecting the file or folder to archive,
  • Click on the Powertools action button,
  • And select the option "Archive".


The operation might take a couple of seconds, after which you will receive a confirmation that your file or folder has been successfully archived. 





Restoring an archived file or folder


To restore a file or folder that has been archived

  • With a Workspace Manager, go in Powertools' back office,
  • Go in the "Manage Documents / Folders" section, and the "Archived Documents" sub-section,
  • Select the workspace you want to restore documents in,
  • And click on the "Restore" icon.





Permanently deleting an archived file or folder


To permanently delete a file or folder that has been archived

  • With a Workspace Manager, go in Powertools' back office,
  • Go in the "Manage Documents / Folders" section, and the "Archived Documents" sub-section,
  • Select the workspace you want to delete documents in,
  • And click on the "Delete" icon.