Powertools brings the possibility of archiving documents within Google Drive.
Whenever Workspace Managers want to clean the content of a Workspace, rather than deleting its content they have the option to archive files and folders. Those files and folders:
- Are moved to a dedicated and hidden storage area, still within Google Drive,
- Are not accounted in the Powertools licenses documents quota anymore,
- Are kept for an unlimited period of time,
- And can be restored by administrators and workspace managers at any moment.
Archiving a file or folder
To archive a file or folder:
- With a Workspace Manager, start by selecting the file or folder to archive,
- Click on the Powertools action button,
- And select the option "Archive".
The operation might take a couple of seconds, after which you will receive a confirmation that your file or folder has been successfully archived.
Restoring an archived file or folder
To restore a file or folder that has been archived
- With a Workspace Manager, go in Powertools' back office,
- Go in the "Manage Documents / Folders" section, and the "Archived Documents" sub-section,
- Select the workspace you want to restore documents in,
- And click on the "Restore" icon.
Permanently deleting an archived file or folder
To permanently delete a file or folder that has been archived
- With a Workspace Manager, go in Powertools' back office,
- Go in the "Manage Documents / Folders" section, and the "Archived Documents" sub-section,
- Select the workspace you want to delete documents in,
- And click on the "Delete" icon.
