The Audit functionality logs all actions taken by your users and that are within the scope of Powertools. It allows to keep an eye on your users activity within Powertools, or to get back to the root of an unwanted action.


To access the Audit logs, go to your Powertools' back Office and open the "Audit Logs" section.



Once in the Audit Logs window, you can select some filters to target your research more efficiently. You can filter by :

  1. Workspace : the workspace in which the event happened,
  2. Scope : the object targeted by the event or in which the event happened,
  3. Event : a specific type of event,
  4. User : when applicable, the user responsible for the event,
  5. File ID : when applicable, the ID of the file impacted by the event,
  6. & 7. From and to : a time window during which the event happened.



Your filters selected, just click on "Go !" and wait a few seconds to see what happened in your Powertools instance !



To maintain acceptable performances, each query will only return a maximum of 30 events. In case more than 30 events fit the filters criteria, only the last 30 in chronological order will be returned. It is thus important to defined filter criteria as precisely as possible.




List of Audit events


Below is the list of events that are logged by Powertools and which you can find in the Audit window.


Event Scope Description
EventĀ details
LOGIN
LOGIN A user logged in Powertools for Google Drive. "User" = user who logged in Powertools.
WORKSPACE - ADD
WORKSPACE A new workspace was created. "User" = user who created the workspace.
WORKSPACE - CHANGE TYPE WORKSPACE
Change a workspace sharing permissions from "restricted access" to "open access". "Workspace" = workspace on which the change was made.

"User" = user who made the change.

"ID" = workspace technical ID.
FILE - ADDED FILE
A new file has been added to the workspace. "Workspace" = workspace in which the file was added.

"User" = user who added the file.

"ID" = Google Drive file ID.
FILE - DELETED
FILE
A file from a workspace was deleted by the workspace owner. "Workspace" = workspace from which the file was deleted.

"ID" = Google Drive file ID.
FILE - VERSION CREATED
FILE
A new version of a file was created. "Workspace" = workspace in which the file is.

"User" = user who created the new version.

"ID" = Google Drive file ID of the current version.
FILE - NEW ATTACHMENT
FILE
A new attachement was added to a file. "Workspace" = workspace in which the file is.

"User" = user who added the attachment.

"ID" = Google Drive file ID of the main file.
FILE - ATTACHMENT DELETED
FILE
An attachment was deleted from the file. "Workspace" = workspace in which the file is.

"User" = user who removed the attachment.

"ID" = Google Drive file ID of the main file.
FILE - FILE TYPE ADDED FILE
A File Type was added to a file. "Workspace" = workspace in which the file is.

"User" = user who added the File Type.

"ID" = Google Drive file ID.
FILE - FILE TYPE MODIFIED
FILE
The File Type of a file was changed. "Workspace" = workspace in which the file is.

"User" = user who changed the File Type.

"ID" = Google Drive file ID.
FILE - FILE TYPE DELETED
FILE
A file had its File Type removed. "Workspace" = workspace in which the file is.

"User" = user who removed the File Type.

"ID" = Google Drive file ID.
FILE - TAG ADDED
FILE
A Tag was added to the file. "Workspace" = workspace in which the file is.

"User" = user who added the tag.

"ID" = Google Drive file ID.
FILE - TAG DELETED
FILE
A Tag was removed from the file. "Workspace" = workspace in which the file is.

"User" = user who removed the tag.

"ID" = Google Drive file ID.
FILE - TRASHED
FILE
A file from a workspace was removed from the workspace - either by moving it out of the workspace or by deleting it with "Writer" permissions.
"Workspace" = workspace from which the file was deleted.

"ID" = Google Drive file ID.
FILE - LOCKED
FILE
A file was locked. "Workspace" = workspace in which the file is.

"User" = user who locked the file.

"ID" = Google Drive file ID.
FILE - UNLOCKED
FILE
A file was unlocked. "Workspace" = workspace in which the file is.

"User" = user who unlocked the file.

"ID" = Google Drive file ID.
FILE - ARCHIVED
FILE
A file was archived. "Workspace" = workspace in which the file is.

"User" = user who archived the file.

"ID" = Google Drive file ID.
FILE - RESTORED AFTER ARCHIVING
FILE
A file was restored from the archives. "Workspace" = workspace in which the file is.

"User" = user who restored the file.

"ID" = Google Drive file ID.
FILE - RESTORED AFTER DELETION
FILE
A file was restored from the workspace trash. "Workspace" = workspace in which the file is.

"User" = user who restored the file.

"ID" = Google Drive file ID.
FILE - METADATA MODIFIED
FILE The properties of a file have been modified. "Workspace" = workspace in which the file is.

"User" = user who edited the properties of the file.

"ID" = Google Drive file ID.
MANAGE - REMOVE MANAGER
MANAGE
A user has been removed his Manager role from a Workspace. "Workspace" = workspace in which the user was manager.

"User" = user who removed the Manager permissions.

"ID" = user who had his Manager permissions removed.
FILE TYPE - ADD
FILE_TYPE
A new File Type was created. "User" = user who created the File Type.

"ID" = technical ID of the new File Type.
FILE TYPE - EDIT
FILE_TYPE
An existing File Type was edited. "User" = user who edited the File Type.

"ID" = technical ID of the File Type.
FILE TYPE - DELETE
FILE_TYPE
An existing File Type was deleted. "User" = user who deleted the File Type.

"ID" = technical ID of the File Type.
WORKFLOW VALIDATION STEP
WORKFLOW A Workflow step was approved. "Workspace" = workspace in which is the file of the workflow.

"User" = user who approved the workflow step.

"ID" = Google Drive file ID.
WORKFLOW REJECT STEP
WORKFLOW A Workflow step was rejected. "Workspace" = workspace in which is the file of the workflow.

"User" = user who rejected the workflow step.

"ID" = Google Drive file ID.
ACCOUNT - EDIT SUBSCRIPTION
ACCOUNT The Powertools subscription was modified. "User" = user who rejected the workflow step.
PERMISSION - ADD USER
USER_PERMISSION_STATUS
A user was given permissions to a Workspace. "Workspace" = workspace in which the user was added.

"User" = user who was added to the workspace.
PERMISSION - DELETE USER
USER_PERMISSION_STATUS
A user permissions to a Workspace were removed.
"Workspace" = workspace in which the user was removed.

"User" = user who was removed from the workspace.
PERMISSION - ADD GROUP
USER_PERMISSION_STATUS
A group was given permissions to a Workspace.
"Workspace" = workspace in which the group was added.

"User" = group who was added to the workspace.
PERMISSION - DELETE GROUP
USER_PERMISSION_STATUS
A group permissions to a Workspace were removed.
"Workspace" = workspace in which the group was removed.

"User" = group who was removed from the workspace.
PERMISSION - SHARE A FILE WITH DOMAIN
USER_PERMISSION_STATUS
A file was shared to the whole company through a link. "Workspace" = workspace in which the file is.

"ID" = Google Drive file ID.
PERMISSION - UNSHARE A FILE WITH DOMAIN
USER_PERMISSION_STATUS
A file sharing permissions with the whole company was removed. "Workspace" = workspace in which the file is.

"ID" = Google Drive file ID.
PERMISSION - SHARE A FILE WITH ANYONE WITH A LINK
USER_PERMISSION_STATUS
A file was shared to anyone on the internet through a link.
"Workspace" = workspace in which the file is.

"ID" = Google Drive file ID.
PERMISSION - UNSHARE A FILE WITH ANYONE WITH A LINK
USER_PERMISSION_STATUS
A file sharing permissions with anyone on the internet was removed.
"Workspace" = workspace in which the file is.

"ID" = Google Drive file ID.
API_CALL
API An API service was used. "User" = User impersonated by the API call.

"ID" = API service called.